For fixed-fee agencies & design
studios
Stop doing free work for paying clients.
Bring your original scope, the new request and its costs into one clear workflow. Choose a fair fee, exchange work or defer it — then review a client brief before exporting.
Try the
workspace free
Inspect a
real PDF
One-time payment · from $49
Illustrative scenario · requests are entered manually
Dana Kim · Client request · just now
Not in scope
Monthly/annual pricing toggle
Swap
Bill
Defer
Margin protected this month$0
Built for fixed-fee client work.
Independent designersWebflow studiosBranding agenciesDevelopment partners
Sound familiar?
You priced the project carefully. Then the “small” requests started.
Each one feels too minor to push back on. So you say yes — again and again — and by launch day, the profit you planned is gone. Nobody decided to give it away. It just leaked.
#northwind-rebuild · last 3 weeks5 “quick” asks
Dana · Client PM
Can you just quickly add a monthly/annual toggle to pricing?
6h
Marcus · CEO
Love it! Can we see one more direction for the hero?
10h
Priya · Marketing
Oh — we’ll also need the old blog posts moved over.
12h
Dana · Client PM
Copy’s running late — can launch still be the 14th?
5h
Jon · Legal
Small thing — the cookie banner needs a custom build.
4h
What “yes” actually cost
Fixed fee$24,000
Planned profit (40%)$9,600
Unbilled hours0h
Value given away−$0
0%of your profit, gone
You don’t have a client problem. You have a “yes by default” problem. ScopeLedger gives you a better default — without ever sounding difficult.
How it works
Every extra request gets a decision. Not a reflexive yes.
01 — Describe
Start with your agreement
Choose a project, complete its baseline and describe the change. Enter the hours and costs you expect; ScopeLedger shows their financial effect.
02 — Decide
Swap, Bill or Defer
Review the costs, choose a fee, exchange agreed work or defer the request. You make the decision and record the client’s response.
03 — Review & export
Prepare the client brief
Review the scope, fee and terms. Export a branded PDF, share it through your usual channel, then record written approval before issuing an invoice.
Try it yourself
Four illustrative requests. Pick a move and explore the assumed financial effect. Keys: S B D
The scenario playbook
Never wonder what to say again.
You’ve had these conversations before — the late copy, the surprise CEO, round five of revisions. Now you have editable replies that protect the relationship and the invoice. Filled in with your project details.
Client-ready change orders
No awkward conversation. Just a clean change order.
Put the change, the fee and the terms on one clear page. Your client sees what is included, what depends on them, and what they need to approve.
-
Scope and fee, togetherDeliverables, exclusions and the agreed next step in one document.
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Ready for signaturesImport your signature, add names and dates, or leave a clean signing line.
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Private costs stay privateYour client document includes the fee. Internal costs and margin estimates stay out.
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Review before exportingCheck the full preview and preserve the version you choose.
Your numbers
It pays for itself the first time you use it.
Set the sliders to match your studio. Be honest — most founders underestimate how often “quick” happens.
Start from
Include the back-and-forth, QA and context-switching.
Swapped, billed or deferred instead of absorbed.
Under these assumptions, you’re giving away
$18,000every year
Potential value protected
$9,000
Illustrative return on $49
184×
Hours back
60h
See it for yourself
Confidence comes from clarity.
Try the workflow. Inspect the documents. Decide for yourself.
Know what changed.
Keep the original baseline beside the new request, so the conversation starts with a clear scope.
Know what it costs.
Review the effort, delivery cost and margin before choosing the fee you want to propose.
Send clear terms.
Bring scope, deliverables, dependencies and sign-off together in a considered client brief.
Keep a useful record.
Preserve the document revision, record the approval, and revisit the decision when you need it.
Your workspace, on your device.
Projects are saved in your browser. Export a backup when you want to keep a separate copy or move your work.
One purchase. Clear choices.
Individual is $49. Agency is $99. Both include the same features, with different device allowances.
Clear scope. Considered decisions.
- BaselineKnow the starting point
- ChangeChoose a fair fee
- BriefKeep the decision clear
Why this exists
Good client relationships deserve clear scope.
A small request should not force an awkward conversation. Bring the original agreement, the new work and the proposed fee into the same place, so everyone knows the next step.
ScopeLedger gives that decision a practical home: a project baseline, a considered fee and a clear document you can review before exporting. You stay in control of what you agree to and what your client receives.
Compared to today
There are three ways to handle “can you just…”
You already pick one on every project. Only one of them keeps the profit you priced in.
| Compare | Option 1AbsorbSay yes, absorb it | Option 2DIYSpreadsheet + awkward email | Option 3ScopeLedger |
|---|---|---|---|
| Spots out-of-scope asks | Usually at invoice time | If you remember to check | Review against your baseline |
| Time per request | None — the hours just vanish | Depends on your process | Guided review, costs to brief |
| What you tell the client | “Sure, no problem!” | Improvised, every time | 12 scenarios + custom templates |
| Paperwork | Nothing on record | A doc you format yourself | Branded PDFs + signature import |
| Phase 2 pipeline | Lost in Slack | Scattered notes | Tracked and ready to pitch |
| What it costs you | ~$5,550 a project | Your evenings | From $49, once |
Cost based on the Northwind example above — 37 unbilled hours on a $24k project. Run your own numbers.
Pricing
Two licenses. Pay once.
The same paid features in both plans. Choose one or five activated browsers/devices. Each keeps its own local workspace; team data does not synchronize.
Lifetime license Pay once
Individual
$49
1 activated browser/device
Agency
$99
5 activated browsers/devices
Paid access enables additional projects and protected PDF exports. Try the sample workspace and inspect the documents before choosing a license.
Get lifetime access
License-key
activationLocal browser
workspace
- Choose a licensePurchase availability is shown when you open the license options.
- Set your baselineAdd your project, agreed scope and financial inputs.
- Review a changeDescribe the request, review costs, choose a fee and prepare a brief.
Everything included
- Additional projects and client records
- Manual requests and baseline review
- 12 built-in scenarios and custom templates
- Branded briefs, invoices and signature import
- Deferred requests and contribution forecasts
- Workspace backup and restore
Try the workflow before purchasing. Explore the free sample workspace and
download a demonstration brief or invoice. Review seller terms when checkout is
available.
You control sharingExport a document and share it through your usual channel.
Export anytimePassword-protected or plain JSON backups and individual PDFs.
Saved on this deviceKeep a backup. PDF export sends client-document fields to the rendering
service.
Real peopleFind answers in workspace support.
FAQ
Questions, answered honestly.
Need help? Open help & support for guidance and the current contact address.
Your move
Your next “quick tweak” is already on its way.
When it lands, review the scope and costs, choose a fee and put the decision in writing. Keep the next step clear for you and your client.
Get lifetime access · $49
Individual $49 · Agency $99 · One-time licenses